EU Customs Compliance Guide: EORI Numbers, ENS Filing, and MRN for U.S. Exporters

Transporting commercial cargo from the United States to the European Union (EU) requires strict adherence to international trade regulations. This involves obtaining an Economic Operator Registration and Identification (EORI) number, completing an Entry Summary Declaration (ENS), and managing your shipment's Movement Reference Number (MRN). This guide outlines the essential logistics steps to ensure a smooth import-export process.

Please note that this is a brief version. For a more detailed explanation, please visit our main website at InternationalShippingUSA.com.

1. How to Get an EORI Number for a European Trader

What is an EORI Number?

This registration code is a unique identifier required for any business moving products into the European territory. Without it, your ocean freight may be delayed or held by border authorities.

Who is Required to Register?

• U.S. companies are exporting to Europe for the first time.

• Businesses acting as the "Importer of Record" (IOR).

• Third-party logistics providers handle regulatory documentation.

Application Process:

• Determine Where to Register.

• If sending goods to Germany, France, or the Netherlands, register directly with their specific national authorities.

• If you are unsure, apply via the Member State where you first conduct business operations.

• Submit an Application.

Provide:

• Business name & U.S. tax ID (EIN).

• VAT number (if applicable).

• Expected trade activities.

• Apply online through the relevant European customs portal (e.g., Dutch Customs).

Receive Your Identification Code. Typically issued within 3-5 business days. Format: EU + Country Code + Business ID (e.g., EUG123456789 for Germany). Tip: Some overseas shipping agents can obtain an EORI on your behalf.

2. Filing the Entry Summary Declaration (ENS)

What is ENS?

The Entry Summary Declaration (ENS), also referred to as the "pre-arrival" or "safety and security" filing, must be submitted at least 24 hours prior to the cargo's arrival at the first European port of entry.

Responsible Parties:

• The carrier (sea/air freight) or the importer’s designated broker.

• U.S. exporters must ensure their logistics partner files it correctly.

Key Data Required:

• Identification number (EORI).

• Shipper & consignee details.

• Cargo description & HS codes.

• Container/seal numbers.

• Transport document (BOL/AWB).

How to File:

• Through the Import Control System (ICS) or a licensed professional.

• If using a freight company, confirm they handle ENS protocols.

Penalties for Non-Compliance:

• Bureaucratic holds.

• Fines up to €5,000.

• Shipment refusal.

3. Understanding the MRN (Movement Reference Number)

What is an MRN?

The MRN is a unique 18-digit code issued after successful submission of the ENS. It monitors your cargo through transatlantic transit.

Where to Find It: On the ENS acknowledgment (shared by your transport provider). Format: XX (country code) + 16 alphanumeric digits (e.g., FR123456789012345).

Why It Matters:

• Required for final clearance and delivery.

• Proof that security filings were filed correctly.

Key Takeaways for U.S. Exporters:

• Get registered before shipping to avoid delays.

• Confirm security documentation with your forwarding agent.

• Save your MRN for real-time tracking.

Need Help? Work with a specialized logistics expert. Some agencies offer same-day registration services.

Pro Tip: For frequent trade lanes, automate filing procedures via an EDI system (e.g., AEB or Descartes).

By following these logistics protocols, your goods will clear European borders smoothly, minimizing delays and extra costs.